HUDSON VALLEY FLOWER WALLS RENTAL AGREEMENT
1. Booking Policy:
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Bookings must be made at least 2 weeks in advance.
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Bookings made within 1 week will incur an additional $100 fee.
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Please note that our flower wall cannot be set up outdoors under any Circumstances.
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1. Rental Period:
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The standard rental is up to 24 hours, but we have options for you to rent up to 7 days.
2. Payment:
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100% of the payment is due upon booking.
3. Additional fees include:
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All bookings include the full rate to book the wall, delivery and pick-up, set-up, and break down.
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Tax: 8.25% of the flower wall base price and delivery
3. Reservation Changes:
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If the date of your rental reservation needs to be changed, please notify Hudson Valley Flower Walls as soon as possible.
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Rescheduling is permitted to another date no more than three months from the original date.
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Date changes are allowed once, provided that either date is still within three months of the original reservation.
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Failure to comply with these terms will result in the forfeiture of the payment, requiring a new reservation and deposit.
4. Cancellation Policy:
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Cancellations made within seven days of your event will not be refunded.
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Full payment is due upon booking the wall.
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Failure to provide full payment will result in the cancellation of your reservation.
5. Rental Terms:
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All rentals are one-day rentals unless otherwise agreed upon. Items will be dropped off, set up, and picked up by Hudson Valley Flower Walls.
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6. Delivery:
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All deliveries will be scheduled with a one-hour window. A point of contact person must be available for entry and setup instructions.
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Failure to provide access will result in reservation cancellation, no refund, and the need for a new reservation with full payment.
7. Damages and Cleaning:
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In the case of lost, damaged, or soiled items, additional charges will be invoiced via email within five business days of your return, payable upon receipt.
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The renter is responsible for the cost of replacing or repairing any lost or damaged items.
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All items must be returned cleaned and free of excess dirt. Dirty items will incur a $50 cleaning fee. If professional cleaning is required, the renter is responsible for the third party's cleaning fee.
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Flower Walls can not be set-up outdoors without the permission of Hudson Valley Flower Walls owner
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Flower walls should not be moved after they are set up by a non-Hudson Valley Flower staff wall without permission.
8. Liability and Insurance:
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The renter assumes full responsibility for any damage to personal or public property or personal injury caused by using rented items.
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Hudson Valley Flower Walls holds no liability, and the renter assumes all risk.
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Renters desiring insurance must obtain it independently.
9. Defects:
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While Hudson Valley Flower Walls makes every effort to provide defect-free rentals, minor defects may exist from previous rentals. Major defects should be reported immediately.
10. Payment:
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No personal checks are accepted. Payment may be made via credit or debit card, cash or Zelle, or any payment app agreed upon by Hudson Valley Flower Walls.